When selecting a virtual data rooms review, it’s important to decide what functions you need the solution to perform. Although it may seem obvious at first, many vendors offer features which are overkill and difficult to understand more helpful hints. Additionally, if you purchase too many advanced features, they will probably go unused and end up costing you money.
Many VDR providers, for example, offer a free trial to allow you to try out the platform and decide if it is right or not. Nevertheless, you should be aware that some trials are time-limited and others charge after expiration. Some also have hidden fees and charges, so be sure to read the fine print before selecting a vendor.
A good virtual dataroom provider will offer robust security measures including two-factor verification and 256-bit SSL. It should also allow for granular user permissions and prevent screen capturing, printing, or other unwarranted actions that can compromise confidential information. Additionally, it should have a “fence-view” feature to limit unwanted glances and ensure that files can only be viewed from the device they are downloaded on. It should also come with a builtin QA tool and no-plugin, IRM and page-bypage document history.
Another important factor to consider is how easy it will become to organize files and folders. A poorly designed folder structure can be more harmful than helpful. Make sure you put effort into naming and indiceing items in order to optimize organization efficiency and search capability.